Program Updates
Terminology
These changes typically affect the scope, objectives, credential requirements, delivery modality, or core academic components of a program.
These changes typically do not alter program objectives, core academic requirements, or credential integrity.
These changes typically affect the scope, objectives, credential requirements, delivery modality, or core academic components of a program.
These changes typically do not alter program objectives, core academic requirements, or credential integrity.
Substantive Program Changes
Changing/Adding a Program Modality
Internal and external approvals are required to change a programs modality. To offer a program in a hybrid or online modality, requests are made using the CIM-Modality/Location Change request form and follow a specialized workflow. Approval is required by the Provost and in some cases KBOR and HLC.
Changing/Adding a Program Location
HLC and the U.S. Department of Education require prior approval to offer an existing program at a new location. To offer a program at a new location, the program must offer 50% or more of the coursework at the location. Location change requests are made using the CIM-Modality/Location Change request form and follow a specialized workflow. Approval is required by the Provost, HLC, and Dept. of Ed.
Changing a Degree/Major Name
Changing a degree/major name can be part of a program refresh. After internal school approvals, the request is submitted in CIM - Misc. Admin and explains why the change is being made and any curricular issues associated with the change. Upon approval of the Provost, the request is shared with KBOR, including the Council of Chief Academic Officers and the President/CEO for final approval. Name changes are only effective for the next catalog year and receive a new plan code.
Changing the Number of Program Credit Hours
Changes to the total credit hours for a program should occur in CIM - Program Management with curricular updates. When the total number of credit hours for a program are increased or decreased, notification to the Kansas Board of Regents is required. Notification to the Higher Learning Commission (HLC) and the U.S. Department of Education may also be required, depending on the percentage of change that occurs.
Changing Program Curriculum
Updates to program curriculum happen within the CIM - Program Management form for the program. Changes to program curriculum and content are evaluated to see if they meet the definition of substantive change. Program curriculum changes are cumulative and when a program reaches 25%, then HLC needs to be notified.
Non-Substantive Program Changes
Changing Non-Standard Tuition Rate or Program Fees
Tuition rates and program fees are proposed to the Kansas Board of Regents annually from the Chief Financial Officers office. The Office of the University Registrar sends out an annual request to all programs that have non-standard tuition rates to confirm the rates for the next academic year. If a change needs to be made to specialized program fees, those changes need to go through the Chief Financial Officers office.
Requesting New Course Subject Code
New subject codes may be necessary when there is not an existing subject that fits the content of multiple courses. New subject codes must have two-to-four alphabetic abbreviations. After College/school level approvals are completed, the request for a new subject code is submitted into CIM - Misc. Admin including a letter from the Dean stating the requested code, rationale for request, number of courses the code will apply to, and desired effective date.
Changing Certificate/Concentration/Minor Name
Changing a degree/major name can be part of a program refresh. After internal school approvals, the request is submitted in CIM - Misc. Admin and explains why the change is being made and any curricular issues associated with the change. Provost approval is required. If the program is being named after an individual, the Chancellor and KBOR approval are also required.
Changing a CIP Code
CIP Codes are assigned at the degree/major level only. CIP code change requests are submitted as a letter from the Dean in CIM - Misc Admin and require the following information: all programs associated with the change, the current CIP code, proposed CIP code, and how the program description/learning outcomes align more with the new CIP. Approval is required by the Provost and KBOR. Notifications go to AIRE, OUR, and SIS.